The Heritage Abroad. Polonica Database portal adheres to principles of publication ethics aimed at preventing unethical publishing practices, in accordance with the guidelines of the Committee on Publication Ethics (COPE). The following principles apply to all participants in the publication process:

1) Prevention of Unethical Practices

The editorial team of the portal employs all available means to prevent plagiarism and the publication of false information or data.

We take action against ghost-writing (excluding from the list of authors individuals who contributed to a publication) and guest authorship (attributing authorship to individuals who did not contribute to the work). Authors are required to declare the contribution of other individuals as well as of institutions or organisations to the submitted material.

2) Respect for Copyright

The editorial team respects all moral rights of authors, including the right to attribution in the form indicated by the author and the right to protect the reputation of the work.

Authors must submit original works, free from plagiarism and self-plagiarism, and declare that they are the sole creators of the submitted material (unless otherwise stated).

The portal publishes both commissioned and submitted materials in accordance with the rules available at: https://baza.polonika.pl/pl/inne/wspolpraca,4.

Authors are selected and remuneration rates set based on recommendations from the Transparency Advisory Team established at the Polonika Institute.

When submitting materials similar in subject matter to those already published, authors are required to:

a) Ensure that the new publication does not infringe the rights of other entities.
b) Reference any previous works on the same topic in the bibliography, clearly indicating their relevance to the new material.
c) Acknowledge that, due to the popular-science nature of the portal, materials containing interpretations or analyses similar to the author's other (including academic) texts may be accepted. However, if the new work has been commissioned as an original piece, it must not be identical to previously published ones.

Copyrights are transferred based on agreements with the Polonika Institute, allowing for unrestricted time and territorial use. Materials are published under the CC-BY-4.0 licence, where possible.

3) Use of Artificial Intelligence (AI)

Authors are required to disclose any use of AI technologies in the creation of their materials.
AI may be used as a support tool, including:

a) Assisting the writing process (e.g. content generation, editing, improving coherence).
b) Data analysis and research (e.g. interpreting results).
c) Language editing (e.g. spelling, grammar and style checks).

AI tools are supportive only; all final decisions regarding content rest with the author. The author bears full responsibility for the submitted publication.

Materials produced with AI involvement beyond supportive use must be explicitly marked as developed with the use of AI.

4) Author Responsibilities

Authors are required to submit texts in accordance with editorial guidelines.

They must include a bibliography of publications, archival sources and other materials used.

They must disclose any contributions by other individuals, institutions or organisations involved in creating the material.

5) Editorial Revisions

The editorial team reserves the right to make necessary changes to submitted materials as part of the editorial process.

Such changes shall not violate the author’s rights or the integrity of the work.

6) Confidentiality and Data Protection

The editorial team ensures the confidentiality and secure processing of personal data.

7) Final Provisions

Submitted texts are published on the basis of agreements regulating copyright matters.

Authors declare that the materials do not infringe the rights of third parties and are not subject to any other claims.

The editorial team strives to publish materials, where possible, under open licences to ensure broad access to the content.